Event Rental Control Center — Party & Event Rental Business Tracker

Overview

The Event Rental Control Center brings your whole rental business into one connected workbook. Inventory, customers, bookings, invoices, payments, repairs, and suppliers stop living in separate notebooks and lists — and start living in one organized system with two dashboards that update as you work.

What You Can Manage and Track

• Rental inventory with quantities, rates, and replacement values
• Customers and business contacts
• Event bookings with delivery and pickup dates
• Items assigned to each booking, with date-aware availability and overbooking warnings
• Invoices, outstanding balances, deposits, security deposits, and refunds
• Maintenance, repairs, and units out of service
• Suppliers and typical lead times

A main Dashboard covers daily operations (revenue this month, cash collected, outstanding balances, items currently out, upcoming confirmed events), while an Executive Dashboard adds revenue and booking KPIs, a six-month revenue trend, top customers, and most-rented items. Built-in Data Health checks help keep your records clean.

What's Included

• BLANK workbook (Excel .xlsx) — ready for your own business
• SAMPLE workbook (Excel .xlsx) — fully populated demonstration version
• Illustrated user guide PDF (14 pages) with real workbook screenshots
• Google Sheets access PDF (QR code + clickable link for your own private copy)
• Printable companion pack — 14 professionally designed US Letter business forms, including event planning, setup and breakdown checklists, delivery and pickup checklist, damage report, inventory count sheet, and more

Who It's For

Party, wedding, and event décor rental businesses — tables and chairs, tents, linens, backdrops, lighting and AV, and other event equipment — from independent owners to small rental teams.

How It Works

Enter your business details in Settings, add your inventory and customers, then create bookings and assign items to each event. Create the invoice, record payments as they arrive, and review activity on the two dashboards. Connected formulas update as information is entered.

File Compatibility

The primary version is designed for Microsoft Excel; a Google Sheets version is included via the access PDF. Minor formatting and feature differences may occur between Excel and Google Sheets. Printables are US Letter format.

Important Notes

This is an organization and recordkeeping tool. It does not replace accounting, legal, tax, insurance, or professional financial advice. The SAMPLE workbook contains demonstration data only, and calculations depend on the accuracy of the information entered. Please keep a backup copy before making major changes. Personal/internal business use only — no resale or redistribution.

Digital Download Notice

This is a digital product — no physical item will be shipped. Your files are delivered automatically the moment your order is confirmed.

Support

Need help with your download or Google Sheets access? Contact us at info@primedigitalgoods.com and we'll help you get set up.

Product Highlights

• Inventory, bookings, invoices, payments & repairs in one system
• Two connected dashboards: daily operations + executive view
• Date-aware availability with overbooking warnings
• BLANK + SAMPLE workbooks included
• 14-page illustrated user guide (PDF)
• 14 printable business forms (US Letter)
• Instant digital download